A List of Important Documents for Deck Cadets

For those young cadets who don’t have any immediate association with the Merchant Navy field, the time after graduation from a maritime academy can be rather confusing. With all the maritime courses and other processes required under protocol, it is justified that a fresh deck cadet would find it difficult to deal with the huge load of documentation and paperwork required after passing out.

Also, in the quest for seeking employment, deck cadets often forget to get their important documentations ready. It is therefore important that deck cadets do not ignore the necessity to keep all documentations ready, in order that they may produce them to the employer whenever required. Also, prior to seeking employment, during the visits to Mercantile Marine Department (MMD) to get a variety of work done, these documents must be kept assorted in folder at all times.

Deck Cadet
Credits: darn13/depositphotos.com

Following are the documents that are normally asked for:

1. CDC (Continuous Discharge Certificate): Perhaps the most important thing for a seafarer, this booklet must be kept handy at all times. The CDC number is always required when filling out application forms for a job, to do maritime courses, for endorsement etc.

2. INDoS (Indian Database of Seafarers): Another important document that must be carried at all times. Read more about INDos number here. Every country has their own system of maritime database and fresh deck cadets must apply for their number as soon as possible.

3. STCW (Standards of Training, Certification and Watchkeeping) Certificates: The mandatory STCW certificates comprising of PST (Personal Survival Techniques), PSSR (Personal Safety and Social Responsibility), EFA (Elementary First Aid), FPFF (Fire Prevention and Fire Fighting). All these are mandatory courses which are to be carried out by sea going professionals.

4. Passport: The ultimate proof of identity for seafarers apart from CDC. Seafarers are advised to keep passport always with them when getting documentation related work done. Deck cadets must carry this everywhere.

5. Photographs: It is always necessary to carry a few extra copies of passport sized photographs while going for documentation.

6. Course Completion Certificate: The proof of having completed the tenure of study at college. A certificate of degree/diploma is required for all documentation processes.

7. Xth/XIIth mark sheet: These may be required for proof of age and to verify other important details.

As mentioned earlier, a few visits to the MMD is required to get a variety of necessary work done. Following are the procedures to be completed before setting sail for which, the above mentioned documents shall be required:

1. Yellow Fever Vaccination: This vaccination is required for individuals travelling to South American and African countries. The shot can be obtained from the MMD (Mercantile Marine Department) for a fee of INR 300/- (Will vary according to the country). For this, documents required are photocopies of front and back pages of the CDC and Passport. Prior booking for the vaccination has to be done from the office of the Port Health Officer. The vaccination is valid for 10 years. This can be obtained even without an offer letter from a company.

2. OTF/GTF/CTF: Depending on the vessel the cadet will be sailing on, the respective course needs to be done for the particular type of vessel (Oil/Gas/Chemical). Always check for DG approval status on the website (www.dgshipping.com) before choosing the course at an institute.

3. Dangerous Cargo Endorsement (DCE): The OTF/GTF/CTF certificate completed can be rendered invalid if it is not endorsed at the MMD. Depending on the ship the Cadet will be sailing on, the necessary certificate (OTF/GTF/CTF) should be endorsed for a fee of INR 1040/-. Remember to include each and every document mentioned in the DCE checklist. The medical certificate is a bit tricky so it is advised to go through the exact tests and checkups required for the medical certificate to be considered appropriate.

4. US Visa ( Or Any Other Visa): A letter of employment/offer is required to get a US Visa. Hence, this is the last formality that needs to be completed before setting sail. The company normally sets it up for the employee if required at all.

It is advisable to keep about 10 photocopies of each of the documents ready and assorted in a folder at all times when visiting an office, the MMD, to book a course, or any other related work. Are there any other important documents required by deck cadets? Let us know in the comments below.

You may also like to read – What is Seaman’s Service Book?

20 Comments

  1. I am a deck cadet..after completing 12 month sea service what are all the course that to do to apply as a second mate….

  2. I might add, Birth Certificate also to this list. I have been asked twice for this document.

    Also another good practice would be to scan and keep a digital copy of all the documents in email folder !!

    PS : The first photo that is shown in this article ( and other article regarding deck cadet ) is that of a Second Mate !!!

  3. AM VISHNU DECK CADET FRESHER LOOKING FOR 18 MONTH PRE .SEA TRAINING ,WHAT WAS THE LATEST CONTRACT IN SHIPPING ,11 . IF I COMPLETED 11MONTH , IS THIS COMPANY WILL GIVE EXTENTION FOR ANOTHER 6 MONTH OR THE SAME WE HAVE TO PAY ANOTHER SERVICE CHARGE… IS REALLY THE COMPANY IS TAKING SERVICE CHARGE OR ITS THE PLAY BETWEEN AGENCIES.

  4. I want to do my coc for 2nd mate license in India.
    is yak marine in Mumbai. recognised?
    if no…pls advice me…another school in India

  5. Good day. I have completed a required theoretical knowledge on maritime studies and all I need is to get a cadetship in order to move further with my career. I would appreciate help. Thank you.

  6. Sir I request u to publish a article based on the list of courses to done by seafarers at regular interval after their sea experience..
    Eg :
    Deck Cadet
    To
    2nd or 3rd Officer
    To
    Cheif Officer
    To
    Captain.

  7. I have allergies from Egg N Chicken so I have exemption certificate for yellow fever vaccination.
    What would be the difficulties face onboard or after sighn of or any?

    Does it can harm carrier?

  8. HII I AM RAHUL VISHWAKARMA I COMPLETED 12th WITH SCIENCE SIDE AND I WANT TO JOIN SHIPPING JOB SO WHAT SHOULD I WNAT TO DO ?
    WHICH COURSE?

  9. Hy I am Haris Mirza. I am looking forward a soft copy of already filled deck cadet record book (TARB or ISF). It ll’ help me to fill my record book.

  10. I have all my seafeares document completes and I don’t have any vessel to climb for now pls if there is any vacancy onboard any vessel pls someone should let me know am pleading

  11. I m ASHWIN……I m doing my Bsc nautical science last year and I would like to know how to apply for a job online……….please provide me a link to do so

  12. i have my all the required documents to work on oil tanker vessle please can someone help me send my documents, and be admitted to work. thanks.

  13. Hello,

    i just recently joined my first (international)ship as a deck cadet without CoC, will there be a problem when i go back,
    and can i use my sea service as for the required COC

  14. Pls am a cadet am still in school but rounding up my ND this year.pls I need a qualified company to run my IT pls help thanks

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