Danish Maritime Authority: Less Paperwork On Board Ships

Today, the Danish Maritime Authority publishes a report elucidating which administrative tasks are perceived as burdens by seafarers and Danish shipowners.

The report is part of the Growth Plan for the Blue Denmark and highlights a desire to reduce the amount of paperwork.

The report is based on three surveys focusing on the perception of administrative tasks among Danish and international seafarers as well as Danish shipowners, respectively. The first surveys of the Danish seafarers and shipowners were published in 2012, and they led to a desire to know whether the same experiences were dominant internationally. Consequently, a questionnaire was also carried out among international seafarers.

paperwork on board ships

It is the conclusion of the consolidated report that the amount of administrative tasks is decisive rather than the individual task. Danish seafarers have a perception that they spend 20 per cent of their working hours on tasks that do not add value corresponding to the effort made, i.e. administrative burdens. Among Danish shipowners, there is a perception that 9 per cent of the working hours are spent on administrative burdens. 30 per cent of international seafarers feel that they spend too much time on burdens. The survey reveals that Danish and international seafarers do, to a great extent, agree on which tasks are perceived as burdens.

Digitalisation as a solution

The Danish Maritime Authority is already engaged in several initiatives, both nationally and in the International Maritime Organization (IMO), to reduce paperwork.

Director General of the Danish Maritime Authority Andreas Nordseth says:

“Administrative burdens are tiresome and demand considerable resources of both the seafarers and the shipowners. Therefore, we strive to make the administrative tasks easier to carry out. We focus self-service solutions aimed at both the seafarers and the shipowners. It has become easier and faster to acquire certificates of competency and discharge books, and we are still aiming for, inter alia, further digitalisation in order to reduce the administrative burdens.”

Continued focus on reduced administrative burdens internationally

A great part of the administrative burdens originate from international regulation. Therefore, administrative reductions is a Danish key issue in the IMO.

“International regulation is a special challenge. We must not reduce safety, but at the same time we must consider whether we can do things differently. Denmark has contributed to the IMO’s high prioritisation of reduced administrative burdens. We are taking the lead by presenting specific examples showing that it is possible to create improved and more efficient procedures on board the ships and in the companies without impairing safety.”

“In the IMO, Denmark is for example striving for electronic certificates to be recognised on a par with traditional certificates that are signed and stamped,” says Director General Andreas Nordseth.

Reference & Image Credits: dma

2 Comments

  1. I congratulate The Danish Maritime Authority for its intention of reducing paper work on board the vessel.
    Excessive paper work on board ship is additional burden on Seafarers who are running ship with optimum number of crew on board . I consider it as unsafe practice and dangerous to Navigation. The Watch Keeper on duty is invariably found busy filling forms and preparing reports and the ship is running at the mercy of Kismet (Luck). So much so I make it a point to write “Unnecessary Paperwork to be Strictly Avoided” in my Bridge Night Order Book.
    I advocate reduction of Paperwork on board by all Flag States in the interest of safety on board- Capt.Krishan S Rajwar

  2. It is true the paperworks can impair safety for navigation because other administrations are very ash to masters without consindering ship`s schedules.

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